How I Schedule My Days for Maximum Productivity

How to Delegate Tasks Effectively
May 7, 2019
The Importance of Developing Your Team at Work
May 21, 2019

How I Schedule My Days for Maximum Productivity

So today we’re gonna share how I schedule my days, see if this might help you.

So the Friday night, or the Friday evening before I write my big-picture items that I’m looking to accomplish in the next week.

So they’re right here. This is kind of a messy paper, but you can see my big picture items here.

And then the night before I am getting started working, so, for example, on Monday night for Tuesday, I will look at my Google Calendar which is not up right now, but I’ll look at my Google Calendar, and I’ll say, okay, I’m actually working tomorrow from, you know, nine to five, so I’ll start chunking out my calendar into 30 minute blocks on a piece of paper.

So right now I’m literally writing 9:00, 9:30, 10:00, 10:30, 11:00, 11:30, et cetera throughout the rest of the day.

Get the Work Smarter Resources Guide

I’ll just go to noon for purposes of this video, and let’s just say I have a noon Pilates class.

I will literally write in I have a noon Pilates class, so it’s booked here, that’s what I’m doing at 12:00 and 12:30, and maybe part of this 11:30 to walk there.

And then I have my tasks from what I wanna get done this week.

So I wanted to do a whole chunk of writing.

So maybe I wanna write two blog posts between 9:00 and 11:00, and this takes a little bit of time to understand.

We always underestimate how long it takes to do things, so I can write pretty quickly, but back before I was doing this, I would think it would take me, like, 20 minutes to write a blog post, but really, it takes me like 30 minutes.

So if I wanna write and edit two blog posts, I’m gonna put this in for, you know, blog, blog, blog, blog, for these two hours, and, you know, I’m not doing it right now for purposes of this video, but I would probably write, you know, blog one, and then the name of the blog I was doing, so it’s really, really specific, it’s not just blog, it’s writing blog number one, which is about developing younger employees at work, and I would be that specific in there.

And then throughout the day, I evaluate, am I running over time, and I toggle accordingly.

This isn’t a hard and fast rule that you have to stick to. So basically, to recap, you have your big items that you wanna get done, and then you chunk them out each day ahead of time. So Monday night for Tuesday, for example, Wednesday night for Thursday.

And that’s a great way to make it real, and sort of stick to a schedule throughout the day.

So my call to action for you for this is to try this tomorrow.

Even if you have an atypical day, like you have a doctor’s appointment in the middle of the day, just get started, and try scheduling out your day a little bit differently tomorrow, so that you run your day, not your day running you.