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The Importance of Whitespace in Your Calendar

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I was often the orchestrator of all the plans with friends and colleagues. It was really stressing me out for so many reasons, I won’t get into them here, but I thought, what would happen if I stopped making plans, what would that look like? So often, we’re all running around and orchestrating things and I created white space in my calendar, which doesn’t happen all the time, sometimes I’m not great at it, but as soon as I started doing that, I was able to start making connections in my head of things that could be good ideas for my business, or good ideas for new life hacks or whatever it was, right, like oh I want to take a pottery class. And so I want to urge you, as a call to action, is to stop making so many plans. Really embrace the idea of having white space in your calendar.

Your Word Choices Matter

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A lot of times people don’t feel like they’re being developed at work. They feel like they’re just a cog in the wheel and they keep moving and nothing’s happening in their own personal growth, and I guarantee that’s the number one thing people need to be satisfied at work. So the one thing, the one thing I want to impart on you today is that if you’re thinking about this being a potential issue for turnover and retention issues at your office, think about creating the time and space to do this. It’s a big undertaking, you don’t have to do it all over night, but the one thing I want you to think about is when can you carve out some time and prioritize the people doing good work for you and your team?

How I Schedule My Days for Maximum Productivity

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So today we’re gonna share how I schedule my days, see if this might help you. So the Friday night, or the Friday evening before I write my big-picture items that I’m looking to accomplish in the next week. So they’re right here. This is kind of a messy paper, but you can see my big picture items here. And then the night before I am getting started working, so, for example, on Monday night for Tuesday, I will look at my Google Calendar which is not up right now, but I’ll look at my Google Calendar, and I’ll say, okay, I’m actually working tomorrow from, you know, nine to five, so I’ll start chunking out my calendar into 30 minute blocks on a piece of paper. So right now I’m literally writing 9:00, 9:30, 10:00, 10:30, 11:00, 11:30, et cetera throughout the rest of the day. I’ll just go to noon for purposes of this video, and let’s just say I have a noon Pilates class. I will literally write in I have a noon Pilates class, so it’s booked here, that’s what I’m doing at 12:00 and 12:30, and maybe part of this 11:30 to walk there. And then I have my tasks from what I wanna get done this week. So I wanted to do a whole chunk of writing. So maybe I wanna write two blog posts between 9:00 and 11:00, and this takes a little bit of time to understand. We always underestimate how long it takes to do things, so I can write pretty quickly, but back before I was doing this, I would think it would take me, like, 20 minutes to write a blog post, but really, it takes me like 30 minutes. So if I wanna write and edit two blog posts, I’m gonna put this in for, you know, blog, blog, blog, blog, for these two hours, and, you know, I’m not doing it right now for purposes of this video, but I would probably write, you know, blog one, and then the name of the blog I was doing, so it’s really, really specific, it’s not just blog, it’s writing blog number one, which is about developing younger employees at work, and I would be that specific in there. And then throughout the day, I evaluate, am I running over time, and I toggle accordingly. This isn’t a hard and fast rule that you have to stick to. So basically, to recap, you have your big items that you wanna get done, and then you chunk them out each day ahead of time. So Monday night for Tuesday, for example, Wednesday night for Thursday. And that’s a great way to make it real, and sort of stick to a schedule throughout the day. So my call to action for you for this is to try this tomorrow. Even if you have an atypical day, like you have a doctor’s appointment in the middle of the day, just get started, and try scheduling out your day a little bit differently tomorrow, so that you run your day, not your day running you.